Personal Assistant

Job description

- Manage calendar, including time, tasks and scheduling all appointments and meetings

- Arrange complex international travel itineraries

- Interact with Digikala counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues, and internal managers

- Assist with the preparation of presentations and narrative documentation

- Follow through with allocated tasks and ensure appropriate and timely action on deliverables

- Manage weekly and monthly reporting

- Organize small-scale team events and larger-scale department/company-wide events as required

- Prepare materials for meetings and provide post-meeting follow-up notes

- Maintain an effective computer-based filing system and manual filing system (where appropriate)

- Take proactive steps to ensure that best practice and coordination is seamless across all interfaces

- Be responsible for the overall direction and coordination of the team's administration

- Make timely decisions using independent judgment on a regular basis

- Strong attention to detail and ability to establish/follow routine processes and procedures

- Follow through with allocated tasks and ensure appropriate and timely action on deliverable

- Perform other related duties

Requirements

- A minimum of 4 years as an Executive Assistant / Personal Assistant or Secretarial experience at Vice President, Director and/or senior leadership level OR previous Project Management experience 

- College/University degree 

- Strong organizational, problem-solving, and communication skills 

- Strong Project Management skills 

- Ability to recognize complex problems and report accurate on them 

-Strong data analytics and mathematical skills to support decision making and spot issues with data 

-Aptitude to quickly learn organizational structure and the objectives of the team 

- Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines Initiative in undertaking routine assignments/projects without direct supervision

- High level of integrity and discretion in handling confidential information 

- A terrific work ethic accompanied by an ever-positive, get-it-done attitude

- Demonstrate sound judgment and flexibility in balancing competing priorities

- Sense of humor is highly valued - Exceptional written, verbal, and interpersonal communication skills 

- Fluent in English